Organizing a green event means one
simple underlying thing and that is to reduce waste during the entire
event. With this in mind, your objective
is to be able to limit the waste from the planning stages of the exhibit by
making steadfast decisions on necessities and other conference materials that
you can actually do away with. And any
waste generated from the exhibit should be brought from the landfill with a
recycling and composting plan in place.
Select a venue that supports your
green goals. It is important to make
sure that the venue is centrally located and thus accessible to public
transportation. It would also be good to
offer alternative ways to get to the venue such as secure bike parking slots or
rideshare information.
Opt to serve food and drinks that
are sustainable and make sure to provide proper disposal bins within the
area. If possible, get in touch with a
food bank where leftovers can be donated otherwise include the scraps in the
composting plan.
For marketing and exhibit
materials, the tip is to market and promote the event online and try to do away
with most of the printed materials such as press kits or loot bags. Maximize on electronic communications and if
needed, use recycled materials and soy based ink through local environment
friendly printers. It is ideal to have
materials printed without specific dates with the end goal of reuse in the
following years. Look for alternative
materials to plastic, whether it be for carry all bags or badges. Should any large format printing be needed
that cannot be reused, make sure to tie up with a recycling or reuse
center. And lastly, promote the
protection of the environment by giving out thoughtful take-aways to the
attendees that they can actually use and not just dispose of when they get
home.